Human Resources/Personnel Associate – part-time

Duration

4 month – 6 month options

Description

Interns are split into three different teams; Team 1, Team 2, and Team 3. Each team has a set of specific tasks. New interns will be assigned to a team depending on capacity. Interns will rotate between each team according to rotation periods.

The following details are for each, individual intern and not the entire department.

Rotation Period

5 weeks

Time Allotment

All teams work for 10 hours per week.

Team 1

  • 1.5 hours – webinar training
  • 1 hour – weekly department meeting
  • 1 hour – track and analyze team performance
  • 30 minutes – reading company charter and understanding the culture
  • 3 hours – recruiting activities
  • 1.5 hours – reviewing intern applications
  • 30 minutes – responding to intern applicants
  • 30 minutes – update applicant’s information on HRIS
  • 30 minutes – miscellaneous tasks

Team 2

  • 1.5 hours – webinar training
  • 1 hour – weekly department meeting
  • 1 hour – track and analyze team performance
  • 30 minutes – reading company charter and understanding the culture
  • 30 minutes – scheduling interview with intern applicants
  • 3.5 hours – interviewing intern applicants
  • 30 minutes – reviewing intern applicants
  • 30 minutes – responding to intern applicants
  • 30 minutes – update applicant’s information on HRIS
  • 30 minutes – miscellaneous tasks

Team 3

  • 1.5 hours – webinar training
  • 1 hour – weekly department meeting
  • 1 hour – track and analyze team performance
  • 30 minutes – reading company charter and understanding the culture
  • 30 minutes – schedule meeting with new interns
  • 2 hours – setting up interns
  • 30 minutes – responding inquiries from new interns
  • 1.5 hours – training new interns
  • 30 minutes – create, review and maintain policies, guidelines and related documents
  • 30 minutes – update intern’s information on HRIS
  • 30 minutes – miscellaneous tasks

Expected Outcomes

Team 1

  • The company network is expanded.
  • The internship program is well-known among students.

Team 2

  • The internship program allows for the best match to be made between the applicants and the position.
  • The company culture is passed along with the applicants
  • Interns with values consistent with the company are in the company.

Team 3

  • New interns are clear of doubts and ready to embrace challenges
  • The company is providing opportunities for interns to enhance their knowledge and skills to help prepare them for real world experiences.

Expected Results

Team 1

  • 5 people apply for internship every week
  • 5 applicant reviewed every week

Team 2

  • 2 interviews conducted every week

Team 3

  • 1 interns are set up every week
  • 1 orientation session is conducted every week with a new intern

Responsibilities

Team 1

  • Marketing the company’s internship program to potential interns
    • Generating internship applicants for the company to follow up on
    • Explaining the internship to people
  • Reviewing internship applicants
  • Responding to all internship applicants
  • Learn how to recruit and review applicants
  • Learn how to write job descriptions

Team 2

  • Scheduling interviews with internship applicants
  • Participating in interviewing internship applicants
  • Learn how to review and interview potential interns
  • Learn how to write job descriptions

Team 3

  • Setting up new interns to work for the company
    • Orienting new interns with company policies and procedures for their positions
    • Provide appropriate documents to new interns
    • Provide company policies and guidelines to new interns
    • Training new interns in using Google Apps
    • Ensure all legal documents and agreements are signed by new interns
  • Keeping track of the performance of interns
  • Write and review policies and guidelines
  • Review and update internship agreement documents
  • Learn how to train new interns
  • Learn how to write job descriptions

Expected Skills

Oral communication skills

  • Ability to communicate professionally within a diverse environment
  • Listen attentively to what people say and understand their point of view

Written communication skills

  • Proper spelling and grammar
  • Comprehension of material

Organizational skills

  • Keeping track of your work to do
  • Able to manage your tasks and priorities so that you get work done on time

Interpersonal skills

  • Work inside a team towards a common goal
  • Keep team members updated on progress
  • Establish and build relationships with other coworkers, strangers, and prospects
  • Ability to understand the needs of people

Presentation skills

  • Establish your credibility with the audience
  • Engage the audience
  • Communicate the content so that the audience understands it
  • Inspire people to make a choice and take action

Research skills

  • Ability to find new ways of recruiting
  • Be able to learn and consume content quickly
  • High attention to detail
  • Ability to analyze information to draw conclusions and identify patterns
  • Highly creative and able to think outside the box
  • Ability to develop solutions to problems and challenges based on research

Compensation

This position is unpaid. It is possible to earn a commission when any product or service is sold that either you or a member of a team you manage helped to develop or sell. If you worked with other people to develop the product or sell it, the commission is split with those people. Earning a commission is unlikely since this position does not involve marketing or sales activities.

Apply to be a Personnel Associate

Fill out this online application form to apply.

Apply to be a Personnel Associate

Fill out this online application form to apply.

Additional Information

If you have questions about this position or about the internship program, call us at 647-692-8052 or use the form below.